2.Services Accounting
Accessing Services Accounting
Navigate to the Flights section and under the Flight Services, click the “Services Accounting” Button.
Overview
The Services Accounting list displays created flight services and allows you to manage their accounting efficiently.
List Description
Status – cells are colored depending on the service status:
Not actioned – white
Needs to follow up – yellow
Already followed up – orange
Confirmed – green
Expired – red
More information required – violet
Canceled – grey
Rejected – burgundy
Not required – blue
Credit Approval – displayed with text color based on approval status:
White listed – green
Not actioned – black
Requested – orange
Approved – green
Rejected – red
Service Type – indicates the type of service (e.g. fueling, handling).
Acc. Notes – accounting-related comments.
Through – responsible company or customer.
Revenue Count – first value shows number of revenue jobs created; second value shows total number of revenues.
Revenue Amount – total revenue amount linked with jobs.
Expenses Count – first value shows number of expense jobs created; second value shows total number of expenses.
Expenses Amount – total expense amount linked with jobs.
Profit – calculated automatically as the difference between Revenue Amount and Expenses Amount.
Customer – customer associated with the service.
Supplier – supplier associated with the service.
ETA – estimated arrival date at the waypoint where the service was created.
ETD – estimated departure date at the waypoint where the service was created.
Airport/Country – displays airport and country of the waypoint.
Call Sign – call sign of the flight.
ACType – aircraft type.
Reg. No – aircraft registration number.
Service No – unique service number.
At the end of each row:
Jobs Button (grey) – jobs not yet created for the service.
Jobs Button (green) – jobs for revenue or expenses have been created. Clicking opens the sidebar with job details.
Additional columns display:
Revenue Count / Revenue Amount / Expenses Count / Expenses Amount / Profit
For example:
If two revenues are created and one has a job worth 100 USD →
Revenue Count: 1 / 2 and Revenue Amount: 100
If all revenues have jobs → background turns green.
If revenue type = Fuel → violet background.
If revenue type = Catering → blue background.
The same rules apply for Expenses.
Profit = Revenue Amount – Expenses Amount.
Note: If you can’t find a column, please check your permissions on the page.
Manuals
How to Update a Service
You can update services directly from the list by selecting one and clicking the Settings button.
A sidebar will appear:
You can update:
Service Status
Schedule Status
Credit Approval
Through
Payment
Select one or multiple fields, then press Save.
You can also:
Set a Close Date – choose a date or keep the current one, then click Set Close Date.
Clear Close Date – removes the current close date.
Delete Revenues/Expenses – use Delete Revenues or Delete Expenses ticks and press Delete (button activates when at least one is ticked).
Close Sidebar – click Close.
Sorting and Filtering
Filtration is done by pressing the Search button or hitting Enter.
At the top of the page, filters include:
Date Type
From / To Dates
Office
Customer
Types
Flight ID
Service No
Ref. No
Service Office
Service Status
Schedule Status
Through
Credit Approval Status
Click Filters for additional options:
Additional filters:
Types – filter by service type
Vendor – filter by service vendor
Customer – filter by customer (can select customer type)
Flight ID – filter by flight ID
Service No – filter by service number
Reg. No – filter by aircraft registration
Call Sign – filter by flight call sign
ACType – filter by aircraft type
Airport / Country – filter by waypoint details
Team / Urgency – filter by team or urgency
You can also use:
Acknowledge / Non-Acknowledge – filter confirmed or non-confirmed services
Invoiced / Non-Invoiced – show services with or without revenue jobs
Allocated / Non-Allocated – show services with or without expense jobs
Revenue Notified / Expenses Notified – show informed services
Revenue Closed / Expenses Closed – show closed records
To clear all filters, click the Clear Filters button.
Click Reports to access all available reports on the page.
