Services Accouting
Home Page→ Flight Services→ Services Accounting
Overview
The list displays created flight services and allow you to use them to accounting management.
List Description:
Status - cells are colored depending on service status:
Not actioned - white
Needs to follow up - yellow
Already followed up - orange
Confirmed - green
Expired - red
More information required - violet
Canceled - grey
Rejected - burgundy
Not required - blue
Credit Approval - the column displayed credit approval status. Every value has a special color of text:
White listed - green
Not actioned - black
Requested - orange
Approved - green
Rejected - red
Service Type - service type: fueling, handling, etc.
Acc. Notes - comments
Through - responsible Company/Customer
Revenue count - the first value in column shows the job quantity which was created for every revenue of service and the second value shows the total count of created revenue in a service.
Revenue amount - column shows total count by revenue with the created job
Expenses count - column shows the job quantity which was created for every expense of service and the second value shows the total count of created expenses in a service
Expenses amount - column shows total count by expenses with the created job
Profit- column you will see a value which is calculated as difference between Revenue amount and Expenses amount
Customer - Customer of the service
Supplier - Supplier of the service
ETA - the arrival date of a waypoint where service was created
ETD- the departure date of a waypoint where service was created
Airport/Country - airport from the waypoint where service was created
Call Sign - call sign of a flight
Actype - aircraft type from a flight where service was created
Reg. no - registration number from a flight where service was created
Service No - number of a service
Also, at the end of a row, you will see the Jobs button. In case the icon is grey 
Green button 
In addition to the main data you can see revenue, expenses and profit by a service in columns Revenue count/Revenue amount/Expenses count/Expenses amount/Profit
- The first value in the Revenue count column shows the job quantity which was created for every revenue of service and the second value shows the total count of created revenue in a service.
- In the Revenue amount column shows total count by revenue with the created job.
For example, you created two revenue records for service. Total count by revenue is 2. And then you create a job for one revenue with a total of 100 USD. As a result, in the Revenue count column you will see 1 / 2 because 2 revenue and one of them with a connected job and in the Revenue amount column you will see value 100.
In case the total count by revenue equals total by count of revenue with jobs, the value will be with green background.
Also, value will be violet in case the revenue has revenue type Fuel and value will be blue in case the revenue has revenue type Catering.
- The first value in the Expenses count column shows the job quantity which was created for every expense of service and the second value shows the total count of created expenses in a service.
- In the Expenses amount column shows total count by expenses with the created job.
For example, you created two expenses records for service. Total count by expenses is 3. And then you create a job for one expense with a total of 150 USD. As a result, in the Expenses count column you will see 1 / 3 because 3 expenses and one of them with created job and in the Expenses amount column you will see value 150.
In case the total count by expenses equals total by count of expenses with jobs, the value will be with green background.
Also, value will be violet in case the expense has expense type Fuel and value will be blue in case the expense has expense type Catering.
- In the Profit column you will see a value which is calculated as difference between Revenue amount and Expenses amount.
N.B. In case you can’t find a column in the list, please, check permissions on the page.
Manuals
How to update a service
The list supports the ability to update selected services (select service and click on Settings button):
By clicking on the button you will see sidebar:
In this way you can update Service Status, Schedule Status, Credit Approval, Through, Payment of a service. You can select one of them or all values and press the Save button.
Also, you can set a close date for service or clear close date for service. If you want to set a close date, you can select needed Close date in datepicker or leave current date which fills datepicker by default and press Set Close Date button.
If you want to clear the close date of a service, you can press the Clear Close Date button.
Sorting and filtering
Filtration on the page carried out by Search button or by Enter.
On the top of the page you can see main filters: by date type, from/to dates, Office, Customer, Types, Flight ID, Service No, Ref. No, Service Office, Service Status, Schedule Status, Through and Credit Approval Status.
By the Filters button you can see more filters on the page.
- Types filter - filter by service type.
- Vendor filter - filter by service vendor.
- Customer filter - filter by service customer. Also you can select customer type and find the needed person.
- Flight ID filter - filter by flight id where service was created.
- Service No filter - filter by service number.
- Reg. No filter - filter by registration number of flight where service was created.
- Call sign filter - filter by call sign of flight where service was created.
- ACType filter - filter by aircraft type of flight where service was created.
- Airport filter - filter by airport of flight waypoint where service was created.
- Country filter - filter by country of flight waypoint where service was created.
- Team filter - filter by team of service.
- Urgency filter - filter by urgency of service.
Also, you can filter by confirmed services and not confirmed. Use an Acknowledge tick and Non-Acknowledge tick.
Filter by Invoiced show in list services where jobs were created for revenue and Non-Invoiced show in list services where jobs were not created for revenue.
Filter by Allocated show in list services where jobs were created for expenses and Non-Allocated show in list services where jobs were not created for expenses.
By Revenue Notified and Expenses Notified filters you can see services where about revenue/expenses already were informed.
Revenue Closed and Expenses Closed filters will show services with closed revenue/expenses.
In case you want to clear all selected filters, you can use the Clear Filters button
All available reports on the page you can see by clicking on the Reports button
Also, you can delete revenue and expenses for service. Use an Delete Revenues and Delete Expenses ticks and press Delete button (Delete button will be available with ticked Delete Revenues or Delete Expenses).
For closing the sidebar, use the Close button.