Employees page

Home→ HR→ Human Resources→ Employees→ open any

The elements of the interior interface:

1.The Main tab

Main information block

The First name, Middle Name, Surname input fields

Block with logo

Buttons for Upload, Download and Delete logo

The Other Information block

The block elements:

The Place of Birth Name, Country of Birth, Religion, Grade, First Year VAC, Next Year VAC, HR ID, Zone ID, DTR ID, Father Name, Mother Name, National ID, Notes, CODE input fields
The Nationality, Gender, Type, Office, Visa Office, Station/Location, Contracted By, Loan Account, ESTL, Supervisor, Currency selectors
The Birthday, Joined Date, Resigned Date calendar
The Marital Status (Single/Married), Working Status (Working, Vacation, Retired, Fired, Probation, Resigned, Terminated) radio buttons
The Archive checkbox
The Recalculate Shifts button – recalculate shifts duty time limitations for all period

Pay attention that the Resigned Date field will be blocked in all working statuses, except the Resigned one

How to add information to the HR ID field

You have an opportunity to add the HR ID:

manually
automatically, clicking the Generate customer code number button

2. The Contacts tab

Click the + button in case you need to create contact. The sidebar will be displayed

The elements of the sidebar:

The Contact Data tab (elements):
- The Contact first name, Contact middle name, Contact surname, Prefix, Suffix, Description, Mailing category input fields
- The Airport, Country selectors
- The Default, Default for country, Default for airport, Decision maker, Default for ops, Opt out, Airport contact checkboxes
- Block with information about tel, fax, address etc

Fill in the necessary fields and click the SAVE button. Pay attention that the Contact first name field is required

The Additional Fields tab

The Compliance, SLX ID, Status, Contact known as, Known as input field
The Broker and Teams selectors.

Pay attention that you have an opportunity to add one or more team, clicking the Add button

The Airports tab
- The Airport selector

Pay attention that you have an opportunity to add one or more airports, clicking the Add button

The Access types tab
- The Access type selector

Pay attention that you have an opportunity to add one or more access types, clicking the Add button

Additional options

You have an opportunity to add new item(s) to selected contact quicker:

Click the New item button

Fill in the Type and Data fields and click the Save button

In case you need to add more items, click the + Add button and the new form will be displayed

Click the
button in case you need to make changes in the contact
Click the
button in case you need to delete the contact
Click the button in case you need to add the same contact for another customer

Select the necessary customer and click the Apply button

3. The Documents tab

The elements of the interface:

The Name, No, Additional No, Issued By, Notes input fields
The Type, Issued country selectors
The Issue date, Expire date calendar
The Expired, N/A checkboxes

List description:

Name – the name of the document
Type – the type of the document
No – the number of the document
Type name – the name of the type
Expires – the document expiration date
Issued By – the issuing authority
Issued Country – the country that issued the document
Issued – the date of the document’s issue
Additional No – information about additional number
Valid – the validation of the document

The tick
is shown in case the document is valid
The cross is
shown in case the document is expired

Left - the number of days between the current and expired date

The N/A is shown in case the document is not active
The violet background is shown in case of more than 1 day difference
The red background is shown if up to 7 days are left before the end date
The orange background is shown if up to 30 days are left before the end date
The yellow background is shown if up to 60 days are left before the end date
The strong yellow background is shown if up to 90 days are left before the end date

Files – the clip
is shown in case of attachments

4. The Allowance tab

The element of the tab:

The Type selectors
The Name, Value, Note input fields
The Renewal calendars

List descriptions:

Type – the kind of the allowance
Name – the name of the allowance
Value – the amount of the allowance
Renewal – the date of extension
Notes – the space with additional information

Left - the number of days between the current and renewal date

The violet background is shown in case of more than 1 day difference
The red background is shown if up to 7 days are left before the end date
The orange background is shown if up to 30 days are left before the end date
The yellow background is shown if up to 60 days are left before the end date
The strong yellow background is shown if up to 90 days are left before the end date

5. The Vacation tab

The element of the tab:

The Type, Status selectors
The Reference No, Note input fields
The From date, To date, Request Date calendars
The -½ day, Working days only checkboxes

List descriptions:

Type – the name of the type
Status – the condition of vacation
Reference No – the vacation’s reference number
Days – the difference between to and from date
Request Date – the vacation date of request
From – the vacation’s start date
Till – the vacation’s end date
Notes – the space with additional information
LSDays – the quantity of the leave salary
Amount – the salary amount
Ticket – the tickets amount
F – the icon of clip
is shown in case of attachments
- the button is shown in case of the:

used,
at work,
confirmed,
sick leave,
half paid,
work on vacation,
sick leave,
business trip,
maternity,
emergency statuses

the button is hidden in case of the:

- - requested,
  - sick leave not paid,
  - training,
  - planned,
  - days-off,
  - rejected,
  - not-paid statuses

How to create accrual

Click the Create accrual button

Fill in the necessary fields and click the Apply button

The new entry with the accrual status will be added to the list

How to create balance

Click the Create balance button
Fill in the necessary fields and click the Apply button

The new entry with the used status will be added to the list. Pay attention that the details will be displayed in the Note field

How to create leave salary

Click the Create Leave Salary button

Fill in the necessary fields and click the Apply button
Pay attention that in the Salary Amount field will be shown the nearest salary which was created on the Position&Salary tab.

The logic of the calculation of the Salary Amount value for LS creation sidebar: the value of the total salary divided by value from first_year_vacation global and multiplied by days from LS creation sidebar.
For example, the total salary is 1500, first_year_vacation global value 22, days 20.
Salary Amount will be (1500/22) * 20 = 1,363.64

The system restricts the creation of the LS in case the paid days more than the number of days worked by an employee.
The quantity of work days is calculated as SUM of the first-year vacation and next year vacation divided by the number of months worked by the employee minus 12 and divided by 12.
Formula: (first year vacation + next year vacation) * (months - 12) / 12)

Fields with additional information

NB: Pay attention that the error message will be shown in case a new entry is created during the period of an existing vacation

6. The Audit Qualifications tab

The element of the tab:

Qualifications selector

List Description:

Qualification – the name of the qualification

How to add new entry

Select the necessary option in the Qualifications selector
Click the Add button

7. The Position and Salary tab

How to create position

Click the New button
, fill in all necessary fields
Click the Add button

Pay attention that the Position field is required

After the entry was created, new fields would be displayed in the interface. Pay attention that the Type and the Amount fields are required. Fill them and click the Update button

List description:

Position – the name of the position
Department – the name of the department
From – the start date
To see the salary statement report, click the Payslip button and the pdf file will be opened