In case the rate was inserted after creation of flights/enquiries, press to apply newly created rate.
NB If you select Customer – this rate will be applied only if this Customer is selected in the Enquiry
6. ACMI Rates for aircrafts
ACMI rate should be inserted for each aircraft.
For this first find aircraft in the list
Open the last tab ACMI rates
Press to add new rate.
Enter
From date – from when this rate will be applicable
Type – Revenue, if our client will pay us, Expense – if we pay for ACMI
Vendor – who will provide the ACMI
Time type – according to Fly time or Block tome we will calculate the ACMI
Guaranteed hours – minimum of hours you will charge your client for
Rate – insert basic rate per hour
Rate over – rate over guarantied hours
Cur – choose currency of the rate
Add rate – press after you fill in the data
7. Enquiry creation
To proceed with calculation, you need to create an enquiry
Press New VIP/Cargo/Comm Enquiry from main menu
Choose/Insert
Broker
Office (will be taken automatically from your broker)
Date of request (by default the date of creation is taken)
Customer
Contact (default will be taken automatically)
Type of enquiry
Charter type
Commodity – if necessary
Enquiry notes – if necessary
Insert routing – origin – destination of customer’s quotation
Insert timing – departure – arrival for your origin – destinations
Press Save inquiry
In case you can offer several (variable) routing, press Option and create the alternative route. (the button becomes active after enquiry is saved)
Proceed with choosing aircrafts to offer client
Choose the aircraft
Press +
8. Calculation creation
Switch to tab Calculation
According to the route and enquiry and rates we inserted, they will be automatically picked up for each operator separately
Each sector will be calculated separately
The ACMI will be picked up automatically
You mention Margin. Total cost, price and Margin total will be calculated automatically
For each sector you insert speed and payload. Flight time, Block time and approximate fuel burn is calculated accordingly
If rates were inserted correctly, they will be pick up now. If any additional costs are needed – press Add cost and choose the type of expense from the list.
Fuel expenses are created according to approximate (exact if you have) fuel consumption and fuel uplift for each leg you insert. You can insert consumption per hour and the leg-one will be calculated accordingly
You may change fuel rate or insert in manually
You may add as many costs as you need to calculate. Every next cost is added by button. Then Qty and rate should be inserted and supplier chosen.
After calculation is done,
As well, you may copy you calculations from previous similar enquiries
The pop-up will be opened. Choose Category Default. Press search
Choose the inquiry from list and tick expenses you want to copy. Press Copy expenses
After the calculation is saved it may be pushed to sales department
As well, you can export the calculation you did into excel file by pressing Excel button
NB There are several indicative statuses of enquiry before setting to WON for easy check on which stages you have your inquiries. This is for internal purposes to follow them up.
You can change them manually and save enquiry after.
9. Sending out a quote to Customer
After this you can send Customer a quotation. For this press Generate Customer Quote
You can do it from Calculation page
Or from Pricing tab
10. Flight creation
After your Customer confirms you the deal, you need to fix the enquiry. For this you switch to Pricing tab and Press Set Won
Choose why customer selected your offer and type of Fixture. Press Submit
After that the Create flight button will become active and you can create a flight with the routing you had for WON option
Choose the type and status of flight. Press Create
And the flight interface will be opened.
To update and follow up the flight, check the following links
