New Fixed Asset

Home Page→ Accounting Fixed Assets→ New Fixed Asset

The elements of the interior interface: the Fas Data tab, the Special Documents tab, the Fas Documents tab, the Jobs tab, the Statements tab, the Orders tab.

Pay attention that all tabs except the Fas Data tad will be hidden until the entry is saved

The Fas Data tab

Main information block

The Main Type, Find by Name selectors
Purchase on full price, Purchase on loan radio buttons

Additional block

Type, Subtype, Status, Company, Department, Location, Incoming Account, Depr. Account, Expc. Account, Employee, Currency and Rate selectors
Name, Serial Number, Model, Asset Description, Serial No, Invoice No, Registration No, LPO No, Engine No, Asset Cost, Other Cost, Total Cost, Opening Depr, Opening Net Value, Booked Asset Value, Booked Accumulated Depreciation, Booked Net Value, Lifetime, Notes input fields
Very bad, bad, normal, good, excellent condition checkboxes
Start Date, Purchase Date and Close Date calendars
Gen No and Add new type
buttons

Manuals

How to create a New Fixed Asset

Select the type of purchase - full price or loan

2. Pick any supplier from the list. If you have new supplier - create it in the suppliers' module

3. Fill in information about the item and purchase for outside and inner purposes: Name, model, Registration No, etc

4. Pick the type/subtype of FAS from the list

5. Input purchase info - LPO and Invoice No.

6. Put the asset and additional/other costs, opening depreciation value. Total cost and opening net value will be counted by the system.

7. You can also link FAS to department and employee and set the location for reports and inventory.

8. Select the company to put the FAS on company balance

9. Select the right accounts according to your company policy and presets. These settings will affect the accounting operations with FASes

10.Set the lifetime of FAS in months and set the dates - this input will be used by the system to accumulate the depreciation starting from the (first date of running / exploitation of the item), which is mandatory to set.

Here is the informational panel

Remaining lifetime - months till the end of FAS lifetime
Depreciation per month - amount accumulated per month
Estimated depreciation - amount accumulated since the starting date
Estimated Net value - net value up to date

How to add a new type

Click the + button to add a new type

Fill in the necessary fields and click the Save button. Pay attention that the Type field is required. The new type will be shown in the Type selector

In case you need to create a subtype, click the New button in the footer of the sidebar. The new subtype will be shown in the Subtype selector

How to create a Serial Number

You have no opportunity to create the serial number by yourself. Click the Gen No button to generate the unique serial number automatically

Additional opportunities

You have an opportunity to create income job
- Click the Create income job button to create a new job with the FAS Income type

Pay attention that the supplier must be selected. The error message will be shown in case the Find by Name field is empty

You have an opportunity to Sale/Disposal Job
- Click the Sale/Disposal Job button to open the sidebar

Fill in the necessary fields according to your requirements and click the Proceed button to recalculate the balance amount

Click the Create Job button to create a new job with FAS Disposal type

Click the Open Orders button to see the list of all linked orders

The Fas Documents tab

- Name, No, Type, Notes, Issued by, Issued by input fields
- Issue country selector
- Issue date, Expire date calendar
- Expired, N/A checkboxes

List description:

Name – the name of the document
No – the number of the document
Type – the type of the document
Issued By – the issuing authority
Is. Count. – the country that issued the document
Issued – the date of the document’s issue
Expires – the document expiration date
Valid – the validation of the document

The tick
is shown in case the document is valid
The cross
is shown in case the document is expired

You have an opportunity to Create/Delete/Clone/Edit Fas documents

The Special Documents tab

- Name, No, Type, Value, Issued by, Notes, FAS input fields
- Issued country, Customer Type, Customer, Office, Aircraft, Access type selectors
- Issue date, Expire date calendar
- Expired, N/A checkboxes

List description:

Name – the name of the document
No – the number of the document
Type – the type of the document
Issued By – the issuing authority
Is. Count. – the country that issued the document
Issued – the date of the document’s issue
Expires – the document expiration date
Valid – the validation of the document

The tick
is shown in case the document is valid
The cross
is shown in case the document is expired

Left - the number of days between the current and expired date

The N/A is shown in case the document is not active
The violet background is shown in case of more than 1 day difference
The red background is shown if up to 7 days are left before the end date
The orange background is shown if up to 30 days are left before the end date
The yellow background is shown if up to 60 days are left before the end date
The strong yellow background is shown if up to 90 days are left before the end date

F – the clip
is shown in case of attachments

You have an opportunity to Create/Delete/Clone/Edit Special documents

The Jobs tab

The list of jobs will be shown in case of a match by the customer’s type and name of the customer

The Statements tab

The list of statements will be shown in case of a match by the customer’s type and name of the contractor

The Orders tab

The list of orders will be shown in case of a match by the name of the FAS

Note!

FIXED ASSET CLOSE DATE - THE DATE ON WHICH THE DEPRECIATION POSTED, IS USED TO JUSTIFY ON WHICH DATE THE FAS IS CLOSED BY DEPRECIATION, IF IT IS MORE THAN CURRENT CLOSING PERIOD - THE DEPRECIATION PROCESSING WILL BE IGNORED

If no posted Debit balance on the date of closing - the Fixed asset won't be processed with Depreciation.

Permissions