Kind of Transactions

Accessing Kinds of Transactions

Navigate to the Settings section and under the Accounting Setup Section click the “Kinds of Transactions” Button.

Overview

The Kinds of Transactions interface allows users to:

• Predefine debit and credit accounts for each Job type, simplifying and standardizing Job creation.

• Ensure consistency and accuracy in accounting entries by using preselected account combinations for each transaction type.

List Description

Additional Information for DR Type and CR Type

• “+” in Debit: Increases account balance by transaction amount.

• “+” in Credit: Decreases account balance by transaction amount.

• “-” in Debit: Decreases account balance by transaction amount.

• “-” in Credit: Increases account balance by transaction amount.

• “+/-”: Amount will increase or decrease depending on the type code of the account on the other side.

Manuals

How to Create a New Kind

1. Click the ‘New’ button in the list.

2. The creation sidebar will appear on the right.
   

   

3. Fill in the required fields:

   • Name (mandatory)

   • Job type (select the applicable job type)

   • Job subtype (appears after selecting a job type)

   • DR ACC (debit account, mandatory)

   • CR ACC (credit account, mandatory)

   • Direct expense (if applicable)

   • Description (optional)

4. Click the ‘Save’ button to create the new kind.

Tip:
You can also click the ‘New’ button from the sidebar creation form if you want to create another kind while in the sidebar.

How to View, Clone, or Delete a Kind

• View: Double-click a row in the list to open the kind in the sidebar.

• Clone: In the opened sidebar, click the ‘Clone’ button to duplicate the kind. Update the necessary fields and save.

• Delete: Select the kind in the list and click the ‘Delete’ button. Confirm the action by clicking Delete again, or cancel by clicking Cancel.

Information Blocks

When viewing a kind, two information blocks are available in the sidebar:

• Account: Shows a list of kinds filtered by the debit account, credit account, and job type of the current kind.

• Recent: Shows a list of kinds filtered by the debit and credit accounts of the current kind.

Sorting and Filtering

• Search: Filter by kind name.

• DR ACC: Filter by debit account.

• CR ACC: Filter by credit account.

• Job type: Filter by job type.

• Click the ‘Clear Filters’ button to reset all selected filters.
  

  

Reports

• Click the ‘Report’ button to export the kind list using the ‘Export’ report.

• The exported report provides the same information as the interface in Excel format for convenient review and sharing.