Instructions for creating, editing and tracking of AWB

Opening the base of your company, on the main menu in the table Cargo click on the row AWB Database

or in the top menu in drop-down window Cargo click on the row  AWB Database

opens a table then press the button

  , which opens the list to create and add cargo.

Tab AWB Details  

 

 

– transit cargo

 - local cargo

 - re-export cargo

 - sea/air cargo

Also you can select the number of air waybill 

 

  – automatic selection

 – choose from the list

  - choose a number from the customer list 

 - choose a number from GSA

– creation of your own number

 With the help of this button

 you can check out the number 

 

In the drop down box Customer choose the "customer" from the list 

  

If the client is not listed, you can add it manually, press

 this action will open a new window with a form to fill, see "Instructions for adding / editing information about the partners»

Pressing  

 will open the selected customer profile and you can edit the information about it

After adding a "customer", refresh the list by pressing 

 

Next you need to fill in the following fields:

 

Origin – load point

Destination – point of destination

Delivery – final destination

HAWB Origin – starting point of load

 

Gross Weight – total weight of cargo

Name – contact name 

Contact E-mail – contact E-mail

Tel – contact phone

Cargo Description – cargo description

 

 

Consignee – consignee

Shipper – shipper

Notes – notes

After filling in all necessary forms, click  

 to conduct document.

Tab Cargo Details

 

 

 

To add a cargo press  

 then complete the following boxes

   

 - freight number of units 

 - cargo length 

 - cargo width 

 - cargo height 

 - weight of one piece of cargo

 - number of pallets of cargo

 - choice of units of length (cm / inch)

 - number of pallets of cargo 

 If the size of the cargo correspond to the declared, tick  

 , to mark all items in the list, tick 

 also fill in next fields:

 - dangerous cargo

 - unique number assigned to dangerous cargo

 - non stackable

 - perishable

It is possible to divide the cargo, it is necessary to choose the position you want to divide, set number of parts

 and press Split

 For example: you have the cargo consisted of 5 pieces, you set number 2 and click Split - get the breaking cargo in two pieces 3 places and 2 places. With the help of the button

 you can copy necessary fields into Exel.

 After filling all necessary forms, click

 for adding cargo

  

If you need to remove one item of cargo, select it and press

 , remove all items with cargo - choose 

 and press 

 

After adding all the necessary cargo, specify the date and time of arrival of cargo at the warehouse  

 and press 

 

You have the ability to add selected cargo  on the flight by pressing

 or to put all the cargo by pressing 

 after this will appear window with a list of flights from which you choose your flight and thenpress 

 to add cago on a flight.

 

Tab AWB Routing 

 

 

 

You have the ability to add selected cargo  on the flight by pressing

 or to put all the cargo by pressing 

 after this will appear window with a list of flights from which you

choose your flight and then press 

 to add cago on a flight. 

To delete - press 

Tab Warehouse  

 

For realization of production from the warehouse specify the date and time

 and press 

 

Enter the number of bay in a warehouse in the graph BAY, to save, press

  you can also add a description  

Tab Correspondence and Files

In this tab, you can write a message, attach files and send e-mail.

To write a message, you need to press

 it opens a form for writing letters

 

You need to select a type of letter:

 - incoming letters

                    - outgoing letters

Type   

write a text of the letter and press  

 

To attach a file you need to press

 select the file on your computer and click 

 

The selected file appears in the following table: 

With the help of  

 button you can rename the file, and you can delete file with 

button 

To send e-mail you need to press

 this will open a standard form of a letter, also you can attach a file to the message by pressing

 , filling all required fields and click 

 you send a letter.

Tab Tracking  

In this tab, you can trace the history of cargo when it was booked, taken to the warehouse, arrived to its final destination etc, also you can look at the history of sent messages.

Tab Revenue  

  

Using this tab, you can count and monitor earnings, for this you need in drop down window:

 

choose a company and in the window

 choose a bank. 

Pressing the 

 button you open the table to be filled with the following fields:

 

 - minimum weight

 -rate

 - gsa rate

Filling all fields, click

 and  

 for entering and maintaining data.  Follow the same steps to fill the table that opens when you click 

 

To fill in the following forms PRE Calculated by and ACT Calculated by click: 

 - to select the total weight

 

 - to select the total volume

When you press

  - have to write the actual data manually 

For selecting and pricing additional services at the bottom of the tabs are placed forms with their views:

In the top line in the first drop-down tab

 select the type of service, actual statements and weight / volume are inserted automatically

 in the following four windows

will be shown:  

 - rate

 - preliminary calculation

 - actual calculation

 

 -difference 

Also you can set fixed price in the box

 , after filling all the necessary forms, put a tick 

 and press 

 for creating and saving information, for deleting press  

 delete button

When selecting other service, rates for them will supplied automatically from the table (on condition that they are created for the chosen service) to add rates manually, click button

 see 

 «Instructions for creating rates»
 After filling of all forms press

 and  

 for confirm pricing and save the AWB
 You can create a Proforma by clicking

  it opens a window with a list of invoices, select and mark all needed numbers by

 and then press  

 it will open a Proforma to print it. 

If you want to join the service to a particular account, tick box

 and press button

    in window that appears, in the form

  enter an account number (if you want to attach it to an existing account) or press 

 for creating a new.

Tab Expenses

In this tab, you can conduct your expenses

In the drop down box, select the type of service

 

 - rate

 

 - quantity

 

 - calculation of total amount will occur automatically

 

- select the currency and the exchange rate