Flight Services/Revenue/Expenses Types

Accessing Flight Services/Revenue/Expenses Types

Navigate to the Settings section and under the System Setup Section click the “System Settings” Button. Then under the Flights Section click the “Flight Services/Revenue/Expenses Types" button.

Overview

This section is used to create, manage, and categorize expenses, services, and revenue types for flights. It also influences how data is displayed in reports.

Main Functionalities

1. Search Functionality

You can filter data by:

• Type (Service, Revenue, or Expense)

• Revision Time (h)

• Reminder Time (h)

2. Table of Existing Entries

The table includes the following columns:

• Type – Service, Revenue, or Expense type

• Revision Time (h) – Adjustments based on changes in departure/arrival times

• Reminder Time (h) – Notification timing before the service is due

3. Editor Panel

The Editor Panel contains fields and buttons to add, edit, or delete entries.

Creating a New Entry

1. Click the New button in the Editor Panel.

2. Fill in the mandatory fields (marked with a red asterisk *).

Mandatory Fields

• Name – The service/revenue/expense type name

• Local Name – The name in the local language

• Code – Abbreviation

• Description – Name displayed in selectors

• Brief Prior – Order of appearance in the flight brief

• Brief Template – Template where the item will be displayed

• Item Number – Unique identifier

• Supplier Type – Select the supplier type from the drop-down list

• Parent – Parent service type

• Slot Type – Slot type where the service will be provided

• Arrival – Select one: Arrival, Departure, or Arrival/Departure

• Revision Time – Affects services when departure/arrival changes

• Reminder Time – Hours before service to send a reminder

• Prior – Priority of the type

• Revenue Kind – Type of transaction for revenue

• Expense Kind – Type of transaction for expenses

• Revision Type – Select the required service type

• Tax – Tax percentage for the service

• Unit – Select an appropriate unit from the drop-down list

Check-Box Options

The system includes several checkbox parameters that define how the service behaves in reports and workflows:

• Whole Flight/Sector – Do not show rates for the selected type

• No Disbursement – No tax calculation for this service

• Same Number for Whole Flight – Services will have the same number

• Permit – Affects services when departure/arrival times change

• Revision Available – Allows revision creation based on permissions

• Handling Group – Services grouped at each waypoint for handling briefs

• Archived – Hides child options in flight details

• Create Service – Automatically creates a service when an inquiry is made

• No Sub – Service will not have sub-services

• Brief Exclude – Excludes this service from the flight brief

• Ignore in Upcoming Reminder – The service will not appear in reminders

• Show on Site to Flight Expenses – Used for the Cargo Booking Website

Confirming and Managing Entries

Saving a New Entry

• Click Save to confirm the creation.

• The new entry will appear in the list.

Editing an Existing Entry

1. Select an item from the list.

2. Modify the necessary details.

3. Click Save to apply the changes.

Deleting an Entry

1. Select an item from the list.

2. Click the Delete button.

3. Confirm the deletion in the dialog box.

Cloning an Entry

The AWERY system allows for the quick creation of similar services/revenues/expenses using the Clone option.

How to Clone an Entry:

1. Select an existing item from the list.

2. Click the Clone button.

3. A pre-filled form will appear (excluding the "Name" field).

4. Enter a new Name and adjust other details if needed.

5. Click Save to create the new entry.

This feature is useful when creating multiple services/revenues/expenses with slight variations.