Fixed Assets

Home Page→ Accounting→ Fixed Assets→ Fixed Assets

Select any Fixed Asset using the double click

The elements of the interior interface:

• The Fas Data tab

• Main information block

• The Main Type, Find by Name selectors
• Purchase on full price, Purchase on loan radio buttons

• Additional block

• Type, Subtype, Status, Company, Department, Location, Incoming Account, Depr. Account, Expc. Account, Employee, Currency and Rate selectors
• Name, Serial Number, Model, Asset Description, Serial No, Invoice No, Registration No, LPO No, Engine No, Asset Cost, Other Cost, Total Cost, Opening Depr, Opening Net Value, Booked Asset Value, Booked Accumulated Depreciation, Booked Net Value, Lifetime, Notes input fields
• Very bad, bad, normal, good, excellent condition checkboxes
• Start Date, Purchase Date and Close Date calendars 
• Gen No and Add new type

  

    buttons

Manuals

How to add a new type

• Click the + button to add a new type

• Fill in the necessary fields and click the Save button. Pay attention that the Type field is required. The new type will be shown in the Type selector

• In case you need to create a subtype, click the New button in the footer of the sidebar. The new subtype will be shown in the Subtype selector

How to create a Serial Number

• You have no opportunity to create the serial number by yourself. Click the Gen No button to generate the unique serial number automatically 

Additional opportunities

• You have an opportunity to create income job
  • Click the Create income job button to create a new job with the FAS Income type 

• Pay attention that the supplier must be selected. The error message will be shown in case the Find by Name field is empty

• You have an opportunity to Sale/Disposal Job
  • Click the Sale/Disposal Job button to open the sidebar

• Fill in the necessary fields according to your requirements and click the Proceed button to recalculate the balance amount

• Click the Create Job button to create a new job with FAS Disposal type

• Click the Open Orders button to see the list of all linked orders

Here is the informational panel 

• Remaining lifetime - months till the end of FAS lifetime
• Depreciation per month - amount accumulated per month
• Estimated depreciation - amount accumulated since the starting date
• Estimated Net value - net value up to date

The Fas Documents tab

• • Name, No, Type, Notes, Issued by, Issued by input fields
  • Issue country selector
  • Issue date, Expire date calendar
  • Expired, N/A checkboxes

List description:

• Name – the name of the document
• No – the number of the document
• Type – the type of the document
• Issued By – the issuing authority
• Is. Count. – the country that issued the document
• Issued – the date of the document’s issue
• Expires – the document expiration date
• Valid – the validation of the document

• The tick

  

    is shown in case the document is valid
• The cross

  

  is shown in case the document is expired

You have an opportunity to Create/Delete/Clone/Edit Fas documents

The Special Documents tab

• • Name, No, Type, Value, Issued by, Notes, FAS input fields
  • Issued country, Customer Type, Customer, Office, Aircraft, Access type selectors
  • Issue date, Expire date calendar 
  • Expired, N/A checkboxes

List description:

• Name – the name of the document
• No – the number of the document
• Type – the type of the document
• Issued By – the issuing authority
• Is. Count. – the country that issued the document
• Issued – the date of the document’s issue
• Expires – the document expiration date
• Valid – the validation of the document

• The tick

  

  is shown in case the document is valid
• The cross

  

  is shown in case the document is expired

• Left - the number of days between the current and expired date

• The N/A is shown in case the document is not active
• The violet background is shown in case of more than 1 day difference

  

• The red background is shown if up to 7 days are left before the end date

  

• The orange background is shown if up to 30 days are left before the end date

  

• The yellow background is shown if up to 60 days are left before the end date

  

• The strong yellow background is shown if up to 90 days are left before the end date

  

• F – the clip is shown in case of attachments

You have an opportunity to Create/Delete/Clone/Edit Special documents

The Jobs tab

The list of jobs will be shown in case of a match by the customer’s type and name of the customer

The Statements tab

The list of statements will be shown in case of a match by the customer’s type and name of the contractor

The Orders tab

The list of orders will be shown in case of a match by the name of the FAS

Note!

FIXED ASSET CLOSE DATE - THE DATE ON WHICH THE DEPRECIATION POSTED, IS USED TO JUSTIFY ON WHICH DATE THE FAS IS CLOSED BY DEPRECIATION, IF IT IS MORE THAN CURRENT CLOSING PERIOD - THE DEPRECIATION PROCESSING WILL BE IGNORED

If no posted Debit balance on the date of closing - the Fixed asset won't be processed with Depreciation.

Permissions