Chart of Accounts settings
Accessing Chart of Accounts
Navigate to the Settings section and under the Account Setup Section click the “Close Periods” Button.
Overview
The Chart of Accounts interface allows users to:
Create, update, delete, and clone accounts for use in transactions.
Assign accounts to different kinds and groups, controlling user permissions.
Set specific conditions and requirements for accounts that will be enforced in transaction entries (in the “Jobs” interface).
List Description
Field | Description |
|---|---|
Acc_no | Account’s unique number |
Name | Account’s name |
Parent name | Name of the parent (main) account |
Parent Acc No | Number of the parent account |
Closing Account | Number and name of the closing entry |
Native | Name in the local language |
Contragent | Type of contragent (counterparty) |
Sub Type | Child type of the account |
Type code | Type selected in the “Account types” interface |
Type | Determines how debit/credit transactions affect the account balance (see below for details) |
Report type | Name of the report where the account appears |
Control | Green tick indicates the account is a parent (if “Control” is checked) |
Groups | Names of user groups with access to the account |
Type Field Logic
“+” in Debit: Increases account balance by the transaction amount.
“+” in Credit: Decreases account balance by the transaction amount.
“-” in Debit: Decreases account balance by the transaction amount.
“-” in Credit: Increases account balance by the transaction amount.
“+/-”: Balance change depends on the account type code on the other side of the transaction.
Additional List Description (KINDS Tab)
Field | Description |
|---|---|
ID | Number of the accounting record |
Name | Name of the accounting record |
Type | Type of the accounting record |
Sub Type | Child type of the accounting record |
DR ACC NO | Debit account number |
CR ACC NO | Credit account number |
Additional List Description (GROUPS Tab)
With “view_all_accounts” permission: All accounts are visible.
No groups assigned: Account is available to all users.
With groups assigned: Account is visible only to users in those groups.
Explanation of Checkboxes
Require Bank: If checked, the “Contractor Bank Selection” field is required in transactions.
Require Station: If checked, the “Station” field is required in transactions.
Require Department: If checked, the “Department” field is required in transactions.
Require FAS: If checked, the “Fixed Asset” field is required in transactions.
Require Airport: If checked, the “AP” field is required in transactions.
Control: Indicates the account is a parent.
Sub Control: Indicates the account is a child.
Details: Enables more detailed information in ledger reports.
Manuals
How to Create a New Entry
Click the NEW button in the form or left menu.
Fill in the required fields (Acc No and Name are mandatory).
Click the SAVE button.
How to Delete an Entry
Select the entry you want to delete.
Click the Delete button.
Confirm the action by clicking Delete again, or cancel by clicking Cancel.
How to Update an Entry
Click the edit icon or double-click the row.
Make the necessary changes.
Click SAVE to update.
How to Clone an Entry
Select the entry you want to clone and click the Edit button.
Click the CLONE button.
Rename the Name field.
Click SAVE to finish cloning.
How to Add a New Entry to the “KINDS” Tab
Go to the Kinds of Transaction interface.
Click the New button.
Fill in the DR ACC field with the required account.
Sorting and Filtering
By Parent Acc No: View all child types for a selected parent account.
By Groups: View accounts available for each user group.
By Type Code: View accounts with the selected type code.
Reports
Click the export icon to generate the Export Chart of Accounts report.
The report can be exported in Excel format, showing all accounts, types, and groups for convenient review.
