Cargo Quotations
Key features:
Quick quote creating
Creating Quotation with Customer from the incoming mail
Auto substitutions Broker to quotation from selected Customer
Applicable base AWB codes (commodity type, rate type, SCH codes, AVI, Secured, VAT, CASS, Freight collect)
Creating several options for calculations with different routes
Commision and surcharges management
Substitutions Rate sheets and Surcharges for selected route
Automatic or manual rates application
Simplified route change for the Rates selection
Margin calculation for each option and item
Adding attachments and sending them to the mail
Sending TXT/PDF Quotation to the Customer’s mail
Automatic linking mails by Reference No
Creating AWB from WON option with substitutions all Quotation data
Transferring linked mails to AWB on AWB creating
Dividing Quotations by Office, Broker, Team
Dividing Quotations by operation statuses
Export Quotations list
Cargo Quotations is a menu that allows you to view the list of existing requests and create a new one.
To open a certain Cargo Quotation, find it and click it twice.
To clear all filters and search results click on button “Clean filters”
To create new Cargo Quotation click on button “+New”
To search results by filters use the available fields and button “Search/Refresh”:
- Quote number
- AWB number
- Office
From/to dates - use it to filter the list by the Cargo Quotation’s “Ready Date” or “Create Date”
- Quick search - use it to find a quotation by Quotation No or AWB No
To see extended filters click "Filters"
Origin/Dest - start typing either/or:
ICAO code
IATA code
City name
Country name
Broker
- Stock company
Team
Customer
Status - Quotation statuses
To download Cargo Quotations list click on the export button "Reports" 
How to use Cargo Quotations
To create new Cargo Quotation click on button “New”
Office, Broker, Team and Customer displayed list of them by user access
Quote Cur - currency for current Cargo Quotation (get from customer or get currency from user if no customer or no currency in customer)
Currency rate - exchange rate “Quotation currency” to “Office currency” (field Currency in Office)
Origin and Destination will use for AWB origin and dest
Ready date is Pick up date in AWB
Pieces, Gross Weight, Chargeable date, Volume weight are total cargo quantity
Tab “General” has fields about cargo general details.
Tab “Pieces Dimension” has table with details about each piece.
You can enter pieces dimensions manually or copy-paste from Excel file. The detailed instruction here Copy – Paste AWB Pieces from Excel
Tab “Mail Tool”
Mail Tool tab allows you to view threads emails related with certain Quotation by trigger word
Trigger word (Quotation number) automatically adds to all incoming mails
Threads from Quotation transferring to created AWB
Message with trigger word “Quotation number” links with Quotation
Message with trigger words “Quotation number” and “AWB number” links with Quotation and AWB
Tab “Attachments”
Attachments tab allows you to add the file and send it to e-mail.
Tab “Options” will allow you to calculate the expenses and revenue required for air freight.
Route for each option. To fill it, write ICAO/IATA of airports
Stock company for option.
Departure and arrival dates.
To add or clone option click on “Add option” or “Clone” buttons, to delete option click on button “Remove Option”.
To add item in option click on button “Add item”, to delete item click on button “Remove item”.
How to use Rate Sheets in Options
You can apply “Rate Sheets” in any of the two ways:
General buttons Rates/Auto Rates
To choose sell and/or buy Rate Sheets click on “Rates” button and pop-up with all suitable Rate Sheets will opened
You can choose only sell or buy rate and apply it
You can choose sell and buy rates and apply them.
You can check available surcharges by “Show surcharges” button
Pay Attention! Charge type in sell and buy rates must be the same. If they are different you will get an alert
To apply Rate Sheets which the System selects automatically click on “Auto Rates” button.
If the system has found only sell or buy rate than will be applied one of them. You will get an alert
New entries will be created in a certain option after applying Rate Sheets by “Rates”/“Auto Rates” button and include next information:
Type will be substituted “Charge type” field from Rate Sheet and Surcharge type
Supplier substituted only from Expenses rate sheet. If the line contains only the Revenue rate sheet, the Supplier field will be empty
Sell and Buy Quantity from “Chargeable Weight” or “Pieces” field in Quotation
“Chargeable Weight” with “TARIFF” Rate Type
“Pieces” with “PMC/AKE” Rate Type
Rate Type from Quotation (tab General)
Charge type,currency and unit from the Rate Sheet
Rate (rate from the rate sheet, total price calculated as [quantity*rate]) or a Fixed price (Fixed price is a “Min charge” from Rate Sheet and it is used when the total price is less than Min Charge).
Each entry includes columns for:
Sell (Revenue) - Sell Qty, Sell rate, Sell total price, Sell currency
Buy (Expenses) - Buy Qty, Buy rate, Buy total price, Buy currency
In the end of the line information is displayed about Revenue Rate or/and Expenses Rate from which of them the data was applied for sell and buy columns.
Surcharge entry from Rate:
“Buy” surcharge applies only with “buy” rates and it is substituted for buy columns in the line.
“Sell” surcharge applies only with “sell” rates and it is substituted for sell columns in the line.
“Both” surcharge applies with any rates and it is substituted for buy and sell columns in the line.
2. Buttons Rates/Auto Rates in each item
To search for Rate Sheets in the line enter Qty and select Rate type.
Applying rates in the empty line
Sell rate for sell columns
Buy rate for buy columns
Sell and buy rates for both with the same Charge type. If they are different you will get an alert
Substitution conditions as the same as for General buttons Rates/Auto Rates
Applying rates in the line with sell, buy or both data
If the line has sell rate than
new sell rate will replace “Type” column and sell columns
new buy rate will be substituted only with as the same charge type as in the column “Type”. If they are different you will get an alert
new sell and buy rates with the same Charge type will replace “Type” column and sell/buy columns
The same substitution conditions for the line with buy rate or both rates.
Flights Planner
If you plan option on a flight - after AWB creation, the AWB will be automatically planned on this flight too.
Won option
To choose the best offer click on “Set won” button that is in each option.
To check totals from “Won option” mark each “use” checkboxes with prices
After the option is assigned to the won, “create AWB” button
To create AWB click on button
Airline stock substituted from won option.
Customer and contact substituted from quotation.
AWB No
Non-Stock - AWB will be created with default number
Select - AWB will be created with the selected number available for the stock company
Select and tick checkbox for customer - AWB will be created with the selected number available for the customer in the stock company
Auto - AWB will be created with number from the stock company
Click on button “Create AWB” to create AWB. You will get notification about creating AWB and possibility to open it.
Click on button “Close” to cancel creating AWB.
Editing “Cargo quotation” is not available after AWB creation. To open created AWB click on “Open AWB” button in quotation.
If AWB was deleted you can edit the “Cargo quotation” and create a new AWB.
AWB from Cargo quotation
AWB is created with data from the Cargo Quotation.
Next fields will be transferred to AWB:
General page:
Office
Broker
Team
Customer
Contact
Ready date (Pick up date in AWB)
Pieces
Gross Weight
Chargeable Weight
Volume Weight
General tab:
Commodity type
Description
Unit (Kg/Lbs)
Rate type
AVI
Secured
VAT
CASS
Freight collect
Cargo description
Pick up location
Delivery Location
Notes
Pieces Dimensions tab:
Quantity
Length
Width
Height
Total Weight
Chargeable weight
Volume
Non-Stackable
Perishable
Dangerous
UN
Options tab(From WON option):
Origin and Dest from route
Airline Stock
Note- ???
Type, Sell Qty, Sell rate, Sell amount, Sell currency, Sell rate sheet id to Revenue tab in AWB
Type, Buy Qty, Buy rate, Buy amount, Buy currency, Buy rate sheet id to Expenses tab in AWB
Mail tool tab
All e-mails