AWB_low_stock notification feature

Setting Up the AWB_low_stock Notification Feature

The AWB_low_stock notification feature helps ensure you are informed when the Air Waybill (AWB) stock reaches a critical low level. Below are the steps to set up this notification feature:

1. Requesting Setup from Awery Support Team

To set up the AWB_low_stock notification, you can request assistance from the Awery support team by following these steps:

1. Contact the Awery Support Team:

   • Provide the office name(s) where employees are managing Cargo shipments and AWB stocks.

   • Supply the email addresses that should receive the AWB_low_stock notifications.

2. Wait for Setup Confirmation:

   • The Awery support team will configure the AWB_low_stock notification feature in your system.

   • They will inform you when the setup is complete and the system is ready for use.

2. Manual Setup of AWB_low_stock Notification

If you prefer to set up the AWB_low_stock notification feature manually, follow the steps below:

2.1. Creating a New Office and Contact

1. Navigate to the Offices/Companies Section:

   • Go to Home → Settings → Offices/Companies.

2. Create a New Office:

• Click the "Create New Office" button.

• Fill in all mandatory fields marked with an asterisk (*).

• In the "Contacts" tab, create a new contact:

  • Name the contact "AWB_low_stock".

  • Add the email addresses that should receive the notification.

  • Set the contact type to "Other".

  • Enter the email template name as "AWB_low_notification".

• Save the office.

2.2. Verify the Email Template

1. Check for the AWB_low_notification Template:

   • Go to Home → Contractors → Messaging → Mail Templates.

   • Search for the template named "AWB_low_notification".

2. If the Template Exists:

   • Open the template and select your office in the Office selector.

3. If the Template Does Not Exist:

   • Contact the Awery support team to assist in creating or locating the template.

2.3. Setting Up Notification Quantity

1. Determine the Critical AWB Stock Quantity:

   • Decide on the critical AWB stock level that should trigger the notification.

2. Create a New Stock Company:

   • Go to Home → System Settings → Cargo → AWB Stock Companies.

   • Click the button to create a new stock company.

   • Fill in the necessary fields:

     • Name the stock company.

     • Add the Office name for the AWB_low_stock notification (provided by the Awery support team).

     • Enter the critical number of AWB stock in the Notification QTY field.

3. Finalize the Setup:

   • Save the stock company.

   • The system will now send notifications to the specified emails when the AWB stock reaches the critical quantity.

By following these steps, you will successfully set up the AWB_low_stock notification feature, ensuring that your team is promptly informed when AWB stocks are running low.