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AWB Stock. List

Navigation To AWB Stock List:

Navigate to the Cargo section and under Shipments Stock & Rates click the “AWB Stock List” button.

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Interface Overview

The AWB Stock List interface allows you to manage Air Waybill (AWB) stocks for different stock companies. The interface is divided into two main parts:

  • Left Side: Displays the stock company list with general information.

  • Right Side: Shows detailed information for the selected stock company.

Note: To view the data, you must select a stock company from the list.

Creating and Editing AWB Stock

Creating New Stock

  1. Accessing the Stock Creation Sidebar:

    • Click the "Create New Stock" button in the interface.

    • Ensure the permission createNewAWBNos is set to true.

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  1. Filling Out Stock Information:

    • Stock Company: Select from the drop-down menu.

    • CODE: Automatically completed based on the stock company.

    • Use IATA Check Digits: Checked by default (for seven-digit serial numbers).

    • Serial Number: Untick the “Use IATA check digits” checkbox if you need an eight or ten-digit serial number (Note: the option is available to enable permissions for AWB 10 digits).

    • Set Number Interval:

      • From: Enter the first seven-digit number.

      • Quantity: Enter the required quantity.

      • End Number: Automatically calculated as From Number + Quantity.

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  • Teams: Assign the stock numbers to a specific group of users.

  1. Saving the Stock:

    • Click the "Save" button to finalize the creation of the stock.

Editing and Deleting Stock

  1. Editing Stock:

    • Double-click the desired stock entry to open the edit tab.

    • Make the necessary changes.

  2. Deleting Stock:

    • Select the stock company and choose the required stock.

    • The "Delete" button will become active, allowing you to delete the selected stock.

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Alerts

  • Pay attention to alerts in the interface, which may provide important notifications regarding stock management.

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Other Options

  1. Settings Button:

    • Quickly navigate to Stock Companies settings by clicking the "Settings" button.

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  1. Open Stock Button:

    • View the entire list of stocks by clicking the "Open Stock" button.

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  1. Recalc Stock Button:

    • Recalculate the quantity of used and available stocks by clicking the "Recalc Stock" button (available by permission showRecalcStock).

Filtering and Sorting

Stock Company Filtering

  • Filter by Office, Stock Company, Agent/Customer: Use these selectors to filter stock companies.

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AWB Stock List Filtering

  • Filter by Stock Company: The stock list will display on the right part of the screen after selecting a stock company.

  • Available Search Parameters:

    • Code

    • AWB No

    • From/To Date Pickers

    • Agent Selector: Select a contractor and click the "Open Stock" button to view the list of stock numbers for the selected customer or agent.

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Reports

  • Generating Reports:

    • Select the required stock company.

    • Click the "Report" button and specify the From-To date.

    • Report Formats: Available in XLS and PDF formats.

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Stock Number (No) Editor

Managing Stock Numbers

  1. Selecting Stock Numbers:

    • Double-click a stock number to open the details in the next line.

    • View information about Available, Not Assigned, Void, or Used Stock Numbers.

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  1. Assigning Stock Numbers:

    • Use the appropriate buttons to assign stock numbers to a Customer, Office, or Team.

    • Tooltips are available to guide the process.

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  1. De-assigning Stock Numbers:

    • Use the de-assign buttons and confirm the action in the dialog box.

Changing Stock Number Status

  1. Available Status Changes:

    • Change the status of available stock to "Void" or "Used."

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  • Change the status of void stock to "Available" or "Used."

  1. Used Status Restrictions:

    • You cannot change the status of a stock that is already marked as "Used."

  2. Creating a New AWB:

    • Click the "Used" button to access the AWB creation sidebar, where you can specify details like Company, Customer, Origin, Destination, and more.

  3. E-Mail Notifications:

    • Use the "E-Mail" button in the left toolbar to send emails with information about the selected stock numbers.

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Additional Filtering and Sorting Features

  • Flexible Filters: Available parameters include AWB No, Customer, Remark, Office.

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  • Top List Fields:

    • Sel.: The default selection fills from the first stock number in the list.

    • Qty: Enter the quantity of stock numbers needed, and click the "Select" button to ticket the required stock numbers starting from the specified stock number.

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