Skip to main content
Skip table of contents

All Suppliers/Suppliers/Other Suppliers Interior Page

All Suppliers/Suppliers/Other Suppliers Interior Page

Accessing the All Suppliers/Suppliers/Other Suppliers Interior Page

Navigate to the Contractors section and under the Suppliers Section click any of the links below.

image-20241203-211800.png

Overview

The All Suppliers/Suppliers/Other Suppliers Interior Page offers a detailed interface for managing vendor and supplier data across various categories, providing tools for tracking essential information, contacts, capabilities, rates, and compliance documentation. Below is a breakdown of its main sections and functions:

Key Sections and Their Functions:

  1. Main Info Tab:

    • Main Information: Allows for selection of supplier details such as Main type, Source, Office, Status, and Payment type. Custom codes can be generated here.

    • Additional Fields: Input fields for address, phone, email, compliance codes, credit rating, etc.

    • Upload/Download Options: Space for uploading or downloading a supplier logo.

  1. Contacts Tab:

    • Contact Data: Options to add new contacts, including details like name, phone, airport, and roles (e.g., decision-maker).

A screenshot of a computer  Description automatically generated
  • Additional Fields: Compliance fields, known aliases, and team selectors.

A screenshot of a computer  Description automatically generated
  • Airports & Access Types: Options to link suppliers to specific airports and define access types.

A screenshot of a computer  Description automatically generated

A screenshot of a computer  Description automatically generated

The Additional Options feature within the Contacts Tab enables quick updates and efficient management of contact details for suppliers. Here’s how to leverage these options:

Steps to Add or Edit Contact Items:

  1. Add New Items:

    • Click the New item button.

  • Enter details in the Type and Data fields.

  • Click Save to add the item.

A screenshot of a computer  Description automatically generated
  1. Add Multiple Items:

    • After saving the initial item, click the + Add button to display a new form.

A screenshot of a computer  Description automatically generated
  • Fill in the necessary fields for each additional item and save each one.

  1. Editing Contacts:

    • To edit an existing contact, click the Edit button.

  • Make the necessary changes in the contact details and save them.

  1. Deleting Contacts:

    • Click the Delete button if you need to remove a contact.

  1. Copying to Contacts:

    • To add the same contact for another customer:

      • Click the Copy to button.

  • Select the relevant customer and click Apply.

A screenshot of a phone  Description automatically generated

  1. Linked Suppliers Tab:

    • Displays any child vendors associated with a primary vendor.

A screenshot of a computer  Description automatically generated
  1. List of Capabilities Tab:

    • Shows the capabilities assigned to the vendor for easy reference.

  2. Mail Tool Tab:

    • Displays linked communications if connected to the E-Mail Tool.

  3. Activities Tab:

    • Lists activities associated with the vendor.

  4. Operational Info Tab:

    • Notes Field: Space to record relevant operational details.

A screenshot of a computer  Description automatically generated
  1. Aircrafts Tab:

    • Links any aircraft related to the vendor.

  2. External Links Tab:

    • Input fields to link external IDs for companies and customers, with required fields like Company and Relate type.

A screenshot of a computer  Description automatically generated
  1. Accounting Details Tab:

    • Fields for Registered company name, VAT number, Credit amount, and Billing currency.

A screenshot of a computer  Description automatically generated
  1. Bank Accounts Tab:

    • Lists bank accounts connected to the vendor.

  2. Accounting Codes Tab:

    • Provides spaces for assigning codes to company accounts, banks, and types.

A screenshot of a computer  Description automatically generated
  1. Procurement Tab:

    • Allows input of social media links, decision-maker titles, and services of interest.

A screenshot of a computer  Description automatically generated
  1. Adding Multiple Entries:

    • You can add multiple entries in fields such as:

      • Services of Interest

      • Business Unit

      • Segment

      • Linked Greetings

      • Service Equipment

    • This flexibility helps you to tailor each entry to reflect specific business needs and vendor attributes.

  2. Conditional Display in the Descr Selector:

    • The Descr selector will only display options if the Source field is filled. Ensure that the Source field is populated to enable additional descriptive selections.

A screenshot of a computer  Description automatically generated
  1. Social Network Links:

    • You can click on the icons in the interface to directly access linked social media profiles associated with the vendor. This provides quick access to a vendor's online presence and enhances engagement options.

A close-up of a logo  Description automatically generated

  1. Services Tab:

    • Displays any services the vendor is linked to.

  2. Agent Rates Tab:

    • Used for setting agent rate parameters like weight minimums, percentages, and effective dates.

A screenshot of a computer  Description automatically generated
  1. Currency Rates Tab:

    • Field for adding and managing currency rates relative to other currencies.

A screenshot of a computer  Description automatically generated
  1. Fuel Rates Tab:

    • Shows fuel rates if linked to the vendor.

  2. Documents and Special Documents Tab:

How to Create Documents:

  1. Initiate Document Creation:

    • Click the +New button to open the sidebar for adding a new document.

A screenshot of a computer  Description automatically generated
  1. Fill in the Document Details:

    • Populate the fields in the sidebar:

      • Name: Document name

      • No.: Document number

      • Value: Relevant value associated with the document

      • Issued by: Authority that issued the document

      • Note: Additional notes or remarks

A screenshot of a computer  Description automatically generated
  1. Select Additional Information:

    • Choose options from the selectors:

      • Type: Document type

      • Issue country: Country where the document was issued

      • Office: Company name

      • Aircraft, FAS, Access type: Additional relevant categories

  2. Specify Dates:

    • Set the Issue date and Expire date using the datepickers.

  3. Check Expiry and Activity Status:

    • Mark the Expired or N/A checkbox, if applicable.

  4. Finalize and Create:

    • Click the CREATE button to save the document.

Document List Interface:

Each document in the list will display:

  • Name: Document name

  • No.: Document number

  • Type: Document type

  • Office: Associated company

  • Issued By: Issuing authority

  • Is. Count.: Country of issuance

  • Expires: Expiration date

  • Valid: Current validation status:

    • Tick mark: Document is valid

  • Cross mark: Document is expired

  • Left: Days left until expiration or the N/A status if inactive

Background Colors for Expiration Alerts:

  • Violet: More than 1 day remaining

A purple rectangular object with black text  Description automatically generated
  • Red: Less than 7 days remaining

A red and white rectangle with black numbers  Description automatically generated
  • Orange: Less than 30 days remaining

A number and text on a white background  Description automatically generated
  • Yellow: Less than 60 days remaining

A yellow rectangular object with black text  Description automatically generated
  • Strong Yellow: Less than 90 days remaining

A green rectangle with black text  Description automatically generated

Attachment Indicator:

  • F (clip icon): Indicates that attachments are included with the document.

This setup ensures comprehensive tracking and timely updates on document statuses and relevant details.

  1. Guarantee Documents Tab:

    • Manage documents related to guarantees with date and currency fields.

A screenshot of a computer  Description automatically generated
  1. Statements Tab:

    • Displays statements related to the vendor.

  2. Entries Tab:

    • Lists jobs associated with the vendor.

  3. Usage Tab:

    • Provides information on recent activities across categories.

A screenshot of a computer  Description automatically generated
JavaScript errors detected

Please note, these errors can depend on your browser setup.

If this problem persists, please contact our support.