Accounting: Instruction for Configuring and Applying Rounding in the System

General Information

In certain countries and for specific currencies, invoice (job) amounts must be rounded to a defined number of decimal places.

Key points:

• Rounding can be upward, downward, or standard mathematical rounding.

• Tax transactions are rounded separately for each tax type.

• Rounding for basic (non-tax) transactions may differ from tax rounding, but the total rounding for all basic transactions is combined into one transaction per job.

• In some countries, rounding applies only to cash-related transactions.

How It Works

1. Each office can have its own rounding settings.

2. Settings include:

   • List of currencies where rounding applies

   • Selection of transaction types requiring rounding (basic or tax)

   • Rounding method for each transaction type

   • Rounding precision (scale)

3. Rounding is applied only to specific job types, not to all.

4. When creating or updating a job, the system:

   • Creates rounding transactions based on the configured rules

   • Recreates rounding transactions if job data changes

   • Does not create a rounding transaction if no kind is set for that type of rounding

Implementation Rules

• One transaction rounds all basic transactions in the job

• Separate transactions for each tax type (each tax component is rounded individually)

• In the job report, rounding is shown only in totals

• Rounding is not displayed in revenue/expense reports for other entities

• If the rounding kind specifies only one account, the second account is taken from the base transaction (if base transactions have different accounts, the first one is used)

• If no kind is specified for the rounding type, the system will not generate a rounding transaction

Configuring Rounding

In Company Settings

path: HOME > Offices/Companies > open entry > Setup for transactions rounding

1. Select the currency for which rounding should be applied.

2. For each transaction type, select the rounding method:

   • no rounding – no rounding applied

   • normal rounding – standard mathematical rounding

   • upward rounding – always round up

   • downward rounding – always round down

3. Set the rounding precision:

   • 1000

   • 500

   • 100

   • 50

   • 10

   • 1

   • 0.5

   • 0.25

4. Set the date from which rounding should be applied (based on job date).

In Job Types

path: HOME > System Settings > Entry Types

• Enable the “Apply trans rounding” flag

• Specify the kind (account pair) for the rounding transaction

• Note: If no kind is set here, no rounding transaction will be created for basic transactions

In Tax Components

path: HOME > System Settings > Taxes Options Setup

• Specify the kind (account pair) for the rounding transaction

• Note: If no kind is set here, no rounding transaction will be created for that tax type

In the Job Workflow

• When a job is created or updated, the system automatically adds additional rounding transactions

• These transactions appear in the job’s transaction list on the Transactions Details tab

Step-by-Step Checklist

Preparation
☑ Identify which currencies require rounding
☑ Define rounding rules for each currency and transaction type (basic, tax)
☑ Decide on rounding precision and start date

System Setup

1. In Company Settings

   • Add the currency to the rounding setup

   • Choose rounding method for basic transactions

   • Choose rounding method for tax transactions

   • Set rounding precision

   • Set the effective start date

2. In Job Types

   • Enable “Apply trans rounding” for required job types

   • Assign the kind (account pair) for rounding transactions

3. In Tax Components

   • Assign the kind (account pair) for rounding transactions

Verification
☑ Create a test job with basic and tax transactions
☑ Check that the system generates:

• One rounding transaction for all basic operations

• Separate rounding transactions for each tax type